If you are designing and building your own booth, or if you plan to erect pop-up structures within your space, you will need to be aware that no structure higher than 4ft is permitted to be any further forward than 5ft from the back of your booth – this is to prevent your structure blocking the sight of any other booths. Other restrictions apply to peninsula, end cap and island booths. Please make sure you know what type of booth you have. CLICK HERE for full guidelines, or contact firstname.lastname@example.org for assistance.
Permission to erect exhibit spaces higher than 8 feet must first be obtained in writing from ITW, which will confirm the available height for specific locations. The maximum height is 12ft. Please email details to email@example.com no later than 14 April 2017.
Logos and branding are not to be shown on the rear face of partition walls when these walls overlook neighbouring booths. No exhibitor signage is to be posted in any public areas. Any companies infringing this rule will have the signs removed.
In certain locations it is possible to hang signs from the exhibit hall ceiling, however there are size and weight restrictions and it must be done by the rigging team (therefore a cost will be incurred). Permission to hang signs must first be obtained in writing from ITW, which will confirm the cost and feasibility for specific locations. Please email details to firstname.lastname@example.org no later than 14 April 2017.
FIXTURES AND FITTINGS
Under no circumstances can any type of booth fixings be made to the structure of the building including the walls, pillars and floor.
The gangways must not be infringed in any way. No part of any booth or exhibit, including fascia, signs, lighting, corner posts, etc, can be allowed to project into or over the gangway or obscure any fire or exit signs. Any infringement will require modification or removal of the booth or exhibit to comply with fire and safety regulations.
For booths larger than 20’ x 10’, all plans must be agreed in advance by ITW. Please email details to email@example.com no later than 14 April 2017.
FIRE & SAFETY
The Chicago Fire Department regulations are strictly enforced and state that “No storage of any kind is allowed behind the back drapes, behind booth displays, or under tables. A maximum of one-day’s supply of materials may be placed in an open area of your booth space.” The Fire Marshals conduct spot checks during the event and can close down your booth, or the entire event, if they find breaches of the regulations so you must consider your storage requirements when designing your booth. Freeman offer a storage service, including accessible storage if required. If you have already arranged for material handling then storage is included in that fee, though accessible storage may be at additional cost. CLICK HERE to read the full regulations.
The Hyatt Regency Chicago is a Union hotel and as such is bound by Union regulations. This means that there are limitations to what exhibitors may do when setting up or dismantling their booths without employing Union labour. For a summary of the regulations CLICK HERE. ITW strongly advise that exhibitors adhere to these regulations and accept no liability for any failure to do so.
If you need any help to work out what applies to you, please contact firstname.lastname@example.org.